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Activities ... Human Resources ... User Security
File ... Global Security Options
About Security Setup
The options contained in Security Setup allow you to determine the behavior of user security. From disabling security completely to auditing your users' every move, the settings give you complete control over access to the ManageMore system.
In this Topic
Quick Help - Security Setup
Field by Field Help - Global Security Options screen
Q & A - User Security
Related Topics
15.2 Users
15.3 Groups
15.4 Security Audit
Quick Help - Security Setup
| 1) | First, add employees to your company database.
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| 2) | Start the User Security process by clicking Activities ... Human Resources ... User Security.
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| 3) | If necessary, activate security by selecting the Global Security menu option, then unchecking Disable All Security.
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| 4) | Choose the Security Maintenance menu.
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| 5) | Add users.
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| 6) | Add user groups, if desired. (We recommend establishing access by group, rather than user.)
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| 7) | Click the Resource Access button to unlock screens and specific fields within the application for users and/or groups.
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Field by Field Help - Global Security Options screen
General
Disable All Security
If checked, Security Administrator will allow full access to all applications without login.
Login Only (No Resource Checking)
If checked, Security Administrator will allow full access to all applications with login, regardless of user or group settings.
Prompt For Password As Well As User Identity
If checked, users must enter a user name and a password. Otherwise, users need only enter a valid user name.
Figure 14-1. Global Security Options screen
Disallow All Login(s) to All Applications
If checked, users will not be able to log into ManageMore or Security Administrator, except with the back door user name and password. This is best used when performing maintenance on the programs.
Deny Access If A Resource Is Not Found
If checked, the program will automatically lock any portion of the software that does not have a corresponding security resource, but should. This could only happen if the software has been updated, but the security system has not been updated.
Login
User Identity
Choose what will constitute a user's identity to the program. Select from using the user name only, using the user ID only, or using both (either one may be used).
Consecutive Bad Login Attempts
Select the number of times a user can login incorrectly without having ManageMore close.
Login Timeout
Select the number of minutes that should elapse before an ignored login screen should disappear from the screen. Select zero (0) if this should not happen.
Disable User After Unsuccessful Login
When checked, will mark the user's security administrator record as disabled. This will happen after whatever number of consecutive bad login attempts occurs as defined above.
Number of Days Warned Before Password Expires
Select the number of days before a user's password expires that the user should begin to see messages alerting them to their password's expiration.
Number of Saved Passwords per User
Select the number of passwords that should be saved for the user. Saved passwords cannot be re-used.
Minimum Password Length
Select the number of characters the password must minimally contain.
Auditing
Auditing On
When checked, auditing will be turned on in Security Administrator and will open up access to the remaining check boxes on the auditing tab.
Audit All Users
When checked, all users will be audited instead of only those users that have the check box labeled "Audit this user's activities" turned on in their user record.
Audit All Groups
When checked, all groups will be audited instead of only those groups that have the check box labeled "Audit this group's activities" turned on in the group record.
Audit Logins
When checked, Security Administrator will keep a log of all logins that occur.
Audit Logouts
When checked, Security Administrator will keep a log of all logouts that occur.
Audit Accesses Allowed
When checked, Security Administrator will keep a log of all functions performed.
Audit Accesses Denied
When checked, Security Administrator will keep a log of all functions attempted that were denied due to security.
Back Door
User Name
Enter a back door user name here. This user name will be used to override security when and if it becomes necessary to do so.
Password
Enter the password for the backdoor user here. This password will be used in conjunction with the user name to provide full access to both ManageMore and Security Administrator.
 | The back door user name and password are set by Intellisoft upon software installation. If you decide to change this user name and password, be sure to write it down somewhere. If you forget this password and have changed it from what was originally set by Intellisoft, then Technical Support may be unable to assist you in correcting this problem.
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Buttons
Reset Defaults
Click this button to reset all of the options in global security options to their default values.
OK
Click this button to accept all changes and return to the previous window.
Cancel
Click this button to discard changes and return to the previous window.
Help
Click this button to view the help for the Security Administrator.
Q & A - User Security
Q01. I don't see my question here. Where else can I get information?
A01. Visit our website's Technical Support section.
